Scorecard
Balochistan Education Support Project BESP - Implementation Tracking Scorecard

Activity Status (Color Code)

Sub Activity Name Status Deadline Section Target Achieved May 18 May 04 Apr 20 Apr 13 Apr 06 Mar 30 Mar 23 Mar 16 Mar 09 Mar 02 Feb 23 Feb 16 Feb 09 Feb 02 Jan 26 Jan 19 Jan 12 Jan 05 Dec 29 Dec 22 Dec 15 Dec 08 Dec 01 Nov 24 Nov 17 Nov 10 Nov 03 Oct 27 Oct 19 Oct 12 Oct 05 Sep 28 Sep 21 Sep 14 Sep 07 Aug 31 Aug 24 Aug 17 Aug 10 Jul 24 Jul 13 Jul 07 Jun 30 Jun 23 Jun 16 Jun 09 Jun 02 May 17 Comments
1 Access and Equity - Transportation
1.1 Provision of Transport Facility- Pilot Phase
1.1.1 Procurement
Clearance on STEP (Systematic Tracking of Exchanges in Procurement) for the activity Complete 3/15/2020 Procurement
Draft Request For Quotation for Hiring of Transportation Services Complete 4/9/2020 Procurement
Specific Procurement Notice Complete 4/10/2020 Procurement
Invitation to Suppliers Complete 4/10/2020 Procurement 3 3
Receive Quotations Complete 4/17/2020 Procurement 3 3
Comparison of Quotations Complete 4/20/2020 Procurement
Contract/Purchase Order Signing Complete 4/24/2020 Procurement
1.1.2 Execution
Developing concept paper of the intervention Complete 12/1/2019 Education
NOL of the activity to execute transportation intervention Complete 12/17/2019 Education
Feasibility survey of the proposed routes Complete 7/31/2019 Education 7 7
Approval of transport mechanism from the department Canceled 4/30/2020 Education
Transport staff orientation Complete 5/15/2020 Education
Provision of transportation facility Canceled 6/30/2020 Education 7 7
1.2 Draft Transportation Framework
1.2.1 Procurement
Clearance on STEP for Hiring of Individual Consultant for impact assessment of Transport Activity Complete 4/4/2020 Procurement
Upload Terms of References (TORs) on STEP Complete 4/13/2020 Procurement
Clearance of TORs by the World Bank Complete 4/16/2020 Procurement
Invitation to Identified Individuals for Submission of CV Complete 3/10/2020 Procurement
Draft negotiated contract Complete 5/15/2020 Procurement
Notification of Award Complete 5/20/2020 Procurement
Signed Contract Complete 5/25/2020 Procurement
1.2.2 Execution
Development of TORs of the consultant Complete 4/30/2020 Education
Approval of activity from the department Complete 5/5/2020 Education
Submission of workplan by Individual Consultant Complete 6/15/2020 Education
Stakeholder Workshop Complete 6/20/2020 Education
Recommendations from Consultant Delay 7/30/2020 Education
1.3 Monitoring & Evaluation(M&E)
Development of tools for conducting baseline Complete 5/1/2020 M&E 4
1.4 Financial Management
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
Verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of expenditure On-Track 6/30/2021 Finance
Tax calculation On-Track 6/30/2021 Finance
Payment release On-Track 6/30/2021 Finance
2 Access and Equity - 1000 Functional Class Rooms
2.1 Building & Structures
Clearance of TORs from World bank on STEP Complete 11/12/2019 Procurement
2.1.1 Procurement
2.1.1.1 Procurement of Engineering Design Supervision and Quality Assurance Firm (EDSQA)
Contract Completion Pending 4/30/2021 Procurement
Clearance of Hiring of Engineering, Design, Supervision & Quality Assurance Firm on STEP Complete 6/3/2019 Procurement
Upload TORs on STEP Complete 12/28/2019 Procurement
Invitation to Identified Consultant Complete 10/10/2019 Procurement
Draft Negotiated Contract with selected Consultant Complete 12/16/2019 Procurement
Contract Signing with selected consultant Complete 1/6/2020 Procurement
Addendum for Water Testing with EDS&QA Firm Complete 5/12/2020 Procurement
2.1.1.2 Hiring of Soil testing firm
Clearance of Activity on STEP Complete 12/9/2019 Procurement
Justification for Direct Procurement Complete 2/4/2020 Procurement
Invitation to Selected Supplier Complete 2/10/2020 Procurement
Draft Contract Complete 4/27/2020 Procurement
Contract Signing Complete 5/15/2020 Procurement
2.1.1.3 Procurement of Contractors for works
Clearence of Works Packages/Activities on STEP Complete 12/9/2019 Development 18 18
Draft Bidding Document of Works Package Complete 4/2/2020 Procurement 1 1
Specific Procurement Notice Publication Complete 4/3/2020 Procurement 1 1
Bid Submission /Opening (1 to 9) Packages in the presence of Bidders Complete 4/18/2020 Procurement 9 9
Bid Submission /Opening (10 to 18) Packages in the presence of Bidders Complete 4/20/2020 Procurement 9 9
Bid Evaluation Report & Recommendation Complete 5/4/2020 Directives 1 1
Issuance of Notification of intention to award to Successful and Unsuccessful Bidders Complete 4/7/2020 Procurement 18 18
Issuance of Letter of Acceptance to Successful Contractors Complete 5/21/2020 Procurement 18 18
Contract Signing with Successful Bidder Complete 6/15/2020 Procurement
Contract Completion Complete 12/12/2020 Procurement
Release of Performance Security Pending 12/22/2020 Procurement
Release of Retention after completion of defect liability Period Complete 6/10/2021 Development
2.1.2 Execution
Need assessment of Schools Complete 2/28/2020 Education 300 300
Development of work / field plan Complete 3/1/2020 Education 33 27
Approval of field plan Complete 3/5/2020 Education 33 27
Parents Teacher School Management Committee formation Complete 6/30/2020 Education 300 300
Land mutation Complete 6/30/2020 Education 100 100
Master plan/approval Complete 6/30/2020 Procurement 300 300
Development of BoQs Complete 3/30/2020 Development 300 300
Tendering process/ award of contracts Complete 5/7/2020 Development 18 18
Handing over of sites to contractors Complete 6/30/2020 Development 300 0
Execution and completion of construction /repair work Pending 3/30/2021 Development 300 0
Defect Liability Period Pending 6/30/2021 Development
Handing over of sites to Education Department Pending 4/30/2021 Development 100 0
2.1.3 M&E
Development of app to monitor progress of works Complete 8/24/2020 M&E 1
Evidence collection to authenticate the data Pending 5/30/2021 M&E 300
Analysis of Enrollment Increase Pending 5/30/2021 M&E Quarterly
Key informant interviews with key stakeholders to gauge the change Pending 4/30/2021 M&E 33
Identification and documentation of success cases through PTSMCs Pending 5/30/2021 M&E
School Profiling Pending 6/30/2021 M&E 300 0
Dev of App to Report Progress of Construction Work (new) Complete 7/30/2020 M&E 1
Dev of App to Report Enrollment Quarterly (new) Complete 9/3/2020 M&E 1
2.1.4 Financial Management
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of Expenditure On-Track 6/30/2021 Finance
Tax Calculation On-Track 6/30/2021 Finance
Payment Release On-Track 6/30/2021 Finance
2.2 Furniture & Fixtures
2.2.1 Procurement
Clearance on STEP Complete 1/15/2020 Procurement
Draft Bidding Document for Furniture Procurement Complete 2/10/2020 Procurement
Specific Procurement Notice for Bidders Complete 2/11/2020 Procurement
Bid Submission / Opening of Furniture Bids in the presence of Bidders Complete 3/4/2020 Procurement
Bid Evaluation Report & Recommendation Complete 4/20/2020 Procurement
Issuance of Notification of intention to award to Successful and Unsuccessful Bidders Complete 4/26/2020 Procurement
Issuance of Letter of Acceptance to Successful Contractors Complete 5/12/2020 Procurement
Contract Signing with Successful Bidder Complete 5/18/2020 Procurement
Contract Completion Pending 5/17/2021 Procurement
Release of Performance Security to the Bidder after completion of Contract Pending 5/27/2021 Procurement
2.2.2 Execution
Need Assessment of schools Complete 2/28/2020 Education 300 300
Approval Process Complete 3/10/2020 Education 1 1
Supply Plan Complete 2/10/2020 Education 300 300
Development of GRN and Supply mechanism Complete 2/20/2020 Education
Supply at Schools Pending 6/30/2020 Education 300 36
Collection of GRN Pending 8/30/2020 Education 300 36
2.2.3 M&E
Regular data collection evidence based Pending 5/30/2021 M&E 300
Verification of Good receiving notes Pending 9/30/2020 M&E 300
Sample verification on field Pending 10/30/2020 M&E 100
Survey on good utilization Pending 11/30/2020 M&E
2.2.4 Access and Equity - 1000 Functional Class Rooms ->Furniture & Fixtures
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
Verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of Expenditure On-Track 6/30/2021 Finance
Tax Calculation On-Track 6/30/2021 Finance
Payment Release On-Track 6/30/2021 Finance
2.3 Other Stores & Stocks
2.3.1 Procurement
Draft Request for Quotations for various Stores & Stocks Complete 4/10/2020 Procurement
Publication of Request for Quotations Complete 4/10/2020 Procurement
Submission of Request for Quotations Complete 4/17/2020 Procurement
Comparison & Evaluation of Quotations Complete 4/20/2020 Procurement
Contract / Purchase Order Signing with Successful Bidder Complete 4/24/2020 Procurement
Contract Completion Pending 4/30/2021 Procurement
2.3.2 Execution
Need Assessment of schools Complete 2/28/2020 Education 300 300
Approval Process Complete 3/20/2020 Education 1 1
Supply Plan Complete 12/30/2019 Education 300 300
Development of GRN and Supply mechanism Complete 12/30/2019 Education 1 1
Supply at Schools Pending 8/30/2020 Education 300 123
Collection of GRN Pending 9/30/2020 Education 300 123
2.3.3 M&E
Regular data collection evidence based Pending 12/30/2020 M&E 300 0
Verification of Good receiving notes Pending 9/30/2020 M&E 300 0
Sample verification on field Pending 10/30/2020 M&E 100
Survey on good utilization Pending 5/30/2021 M&E
2.4 Environment and social safeguard
2.4.1 Procurement
2.4.1.1 Procurement of equipment for special children
Clearance on STEP Pending 7/30/2020 Procurement
Draft Request for Quotations for various Stores & Stocks Pending 8/1/2020 Procurement
Publication of Request for Quotations Pending 8/3/2020 Procurement
Submission of Request for Quotations Pending 8/10/2020 Procurement
Comparison & Evaluation of Quotations Pending 8/15/2020 Procurement
Contract / Purchase Order Signing with Successful Bidder Pending 8/17/2020 Procurement
Contract Completion Pending 10/1/2020 Procurement
2.4.2 Execution
List of plants to be obtain from forest department Complete 1/20/2020 Development
Plantation in schools Pending 10/15/2020 Development 300 0
Sharing training module with the WB Complete 2/2/2020 Development 1
Hiring of Lead trainer Complete 2/10/2020 Development 2 0
Teacher training on Environment and Social Management Plan for the project Complete 1/30/2020 Development 500 572
ESMP designated staff and stakeholders trainings Complete 12/30/2019 Development 10 10
ESMP training for contractors and site Engineers Complete 6/30/2020 Development 50 50
Training of PTSMCs on Environment, WASH & DRR Pending 8/30/2020 Development 300 100
Information collection of differently abled children in BES School Pending 6/30/2020 Development 300 0
Facilitation of Special Children enrolled Pending 8/30/2020 Development
2.5 Financial Management
Design Phase Payment # 1 for building and structure (PAID) Complete 6/24/2020 Finance
Design Phase Payment # 2 for building and structure (PAID) Complete 5/15/2020 Finance
Supervision Phase Payments [Monthly Due from Jul 2020 - May 2021 Complete 7/31/2020 Finance
Budget Allocation for water testing Complete 1/15/2020 Finance
Payments for water testing Complete 8/31/2020 Finance
Budget Allocation for soil testing Complete 1/15/2020 Finance
Payments for soil testing Complete 8/31/2020 Finance
Allocation of Budget Complete 6/30/2021 Finance
Purchase request process Complete 6/30/2021 Finance
Verification of budget Complete 6/30/2021 Finance
Payment process Complete 6/30/2021 Finance
Approval of expenditure Complete 6/30/2021 Finance
Tax calculation Complete 6/30/2021 Finance
Payment release Complete 6/30/2021 Finance
3 Mobilizing and Engaging Communities and Recruiting and Training Teachers
3.1 Teacher Salaries
3.1.1 Procurement
3.1.1.1 Hiring of recruitment firm
Development of Term of References (TORs) for Teacher Recruitment Firm Complete Procurement
Publication of Expression of Interest (EOI) in Newspaper Complete Procurement
Submission of expression of Interest (EOI) Complete 3/15/2020 Procurement
Evaluation & Shortlist of Consultants Complete 3/30/2020 Procurement
Invitation for submission of proposal to selected consultant Complete 4/10/2020 Procurement
Negotiation of proposal submitted by selected consultant Complete 4/30/2020 Procurement
Notification of Contract Award to Successful & Unsuccessful Consultants Complete 5/7/2020 Procurement
Contract Signing Complete 6/7/2020 Procurement
3.1.2 Execution
Advertisement of positions of teachers in Newspapers Complete 6/15/2020 Education
Forms collection of candidates Complete 6/30/2020 Education
Conducting recruitment test at district level Complete 7/10/2020 Education 33
Finalization of merit list by District Recruitment Committee Pending 8/15/2020 Education 33
Approval by Secondary Education Department Complete 8/15/2020 Education
Teachers joining at schools Pending 9/30/2020 Education 200
3.1.3 M&E
Regular monitoring visits of recruitment test venues Pending 10/30/2020 M&E 33 0
Monitoring visits of schools Pending 6/30/2021 M&E
3.1.4 Financial Management
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of expenditure On-Track 6/30/2021 Finance
Tax calculation On-Track 6/30/2021 Finance
Payment release On-Track 6/30/2021 Finance
3.2 Teacher Training
3.2.1 Procurement
Approval from Secondary Education to engage Provincial Institute for Teachers Education (PITE) Complete 7/15/2019 Procurement
Submission of Financial and Technical Proposal Complete 7/30/2019 Procurement
Negotiation between PITE & PMU Complete 8/5/2019 Procurement
MOU signing Complete 8/10/2019 Procurement
Approval from Secondary Education to engage Balochistan Assessment and Examination Commission (BAEC) Complete 7/15/2019 Procurement
3.2.2 Execution
Modification / Finalization of training modules Complete 7/10/2019 Education
Composition and printing of modified modules Complete 9/10/2019 Education 600 600
Execution of Teacher Training on Early Childhood Education (ECE) Complete 5/30/2020 Education 600 574
Execution of Teacher Training of Elementary School Teacher (EST) Pending 2/28/2021 Education 200 0
Execution of Teacher Training of Head Teachers on Educational Management and Leadership Complete 3/30/2021 Education 100 94
Impact analysis Pending 7/30/2020 M&E
Development and disamination of report on training conducted Complete 8/30/2020 Education 33
3.3 Assessment of Children
3.3.1 Procurement
Submission of Financial and Technical Proposal Complete 7/30/2019 Procurement
Negotiation between BAEC & PMU Complete 8/5/2019 Procurement
MOU signing Complete 8/10/2019 Procurement
3.3.2 Execution (Assessment)
Development of Assessment tools Complete 9/15/2019 Education 20 20
Piloting assessment tools in controlled schools Complete 5/30/2020 Education 135 125
Study on teaching learning practices in schools Complete 7/30/2020 Education 135 125
Development and dissemination of report on studies conducted Pending 8/15/2020 Education 01
3.3.3 Monitoring & Evaluation (M&E)
Development of tools to gauge effectiveness of training for ECE, EST and Head Teacher Training Complete 1/15/2020 M&E 3 3
Implementation at training venues Complete 4/30/2020 M&E NB
Designing of qualitative tools to gauge the training impact Pending 6/30/2020 M&E 3 0
Implementation and recommendations Pending 10/30/2020 M&E NB
3.3.4 Financial Management
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
Verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of expenditure On-Track 6/30/2021 Finance
Tax calculation On-Track 6/30/2021 Finance
Payment release On-Track 6/30/2021 Finance
4 Strategic Engagement
Project Coordination Committee (PCC) Meetings Complete 6/25/2020 Education 7 7
Project Steering Committee (PSC) Meeting Pending 6/28/2020 Education NB
Meetings with stakeholders On-Track 6/28/2020 Education 25 40
Internal reviews Complete 6/28/2020 Education 1 1
Awareness raising campaigns Behind 6/28/2020 Education 33 0
Meetings with stakeholders on Covid-19 related issues On-Track 6/28/2020 Education NB 13
5 Reporting
5.1 Reports
Baseline of the project Complete 2/28/2020 M&E 300 300
Quarterly Progress Report (QPR) - 1 Complete 5/15/2020 M&E 1 1
Quarterly Progress Report (QPR) - 2 Complete 8/15/2020 M&E 1 1
Quarterly Progress Report (QPR) - 3 Complete 11/15/2020 M&E 1 1
Quarterly Progress Report (QPR) - 4 Pending 2/15/2021 M&E 1
Internal Audit / Report Behind 8/31/2020 Finance 1
External Audit / Report On-Track 12/31/2020 Finance
1st Interim Un-audited Financial Report (IUFR) Complete 5/15/2020 Finance 1 1
2nd Interim Un-audited Financial Report (IUFR) Complete 8/15/2020 Finance 1
3rd Interim Un-audited Financial Report (IUFR) Complete 11/15/2020 Finance 1
4th Interim Un-audited Financial Report (IUFR) On-Track 2/15/2021 Finance 1
1st Trench Complete 11/1/2019 Finance 1 1
2nd Trench On-Track 11/1/2020 Finance 1 0
5.2 Procurement
5.2.1 Hiring of Internal Audit Firm
Clearance of TORs from WB Complete 4/1/2020 Procurement
Call for Expression of Interest Complete 4/2/2020 Procurement
Deadline for submission of EOIs Complete 4/11/2020 Procurement
Evaluation of expression of Interest Complete 5/6/2020 Procurement
Shortlist & Draft Request for Proposal Complete 5/9/2020 Procurement
Draft Negotiated Contract Complete 5/24/2020 Procurement
Notification of Award Complete 5/29/2020 Procurement
Contract Signing Pending 6/3/2020 Procurement
6 COVID-19 Supplies
6.1 Procurement
Draft Bidding Document Complete 10/20/2020 Procurement
Specific Procurement Notice for Bidders Complete 10/26/2020 Procurement
Bid Submission / Opening of Bids in the presence of Bidders Complete 10/20/2020 Procurement
Bid Evaluation Report & Recommendation Complete 10/30/2020 Procurement
Issuance of Notification of intention to award to Successful and Unsuccessful Bidders Complete 10/12/2020 Procurement
Issuance of Letter of Acceptance to Successful Contractors Complete 10/12/2020 Procurement
Contract Signing with Successful Bidder Complete 10/20/2020 Procurement
Contract Completion Pending 1/30/2021 Procurement
Release of Performance Security to the Bidder after completion of Contract Pending 5/3/2021 Procurement
Clearance on STEP Complete 10/15/2020 Procurement
6.2 Education
Approval Process Complete 10/19/2020 Education 1 1
Supply at Schools Complete 1/30/2021 Education 1086 1086
Collection of GRN Complete 2/15/2021 Education 1086 1086
6.3 M&E
Verification of Good receiving notes Pending 2/2/2021 M&E
Sample verification on field Pending 2/2/2021 M&E
6.4 Finance
Allocation of Budget On-Track 6/30/2021 Finance
Purchase request process On-Track 6/30/2021 Finance
Verification of budget On-Track 6/30/2021 Finance
Payment process On-Track 6/30/2021 Finance
Approval of Expenditure On-Track 6/30/2021 Finance
Tax Calculation On-Track 6/30/2021 Finance
Payment Release On-Track 6/30/2021 Finance